District Project Management Unit

District Project Management Unit (DPMU) has been established in 5 project districts (except Palamu) with dedicated team headed by Executive Engineer (DWSD) to implement the project. The DPMU is located within District Water Sanitation Mission (DWSM) and District Water Sanitation Committee (DWSC) and is functioning within overall guidance of DWSM/DWSC. The DPMU is working closely under the supervision and direction of the JSWSMS/SPMU and is providing necessary support to the DWSM/DWSC for project planning, implementation and supervision. To implement the schemes and project village level activities, the DPMU is supported by District Project Management Consultants (DPMCs) and their Support Organizations (SOs).

DPMU Set Up

 

A. Scope of Work

The DPMU is responsible for planning, implementation and monitoring of the project in the district. DPMU is providing requisite technical and managerial support to District Project Management Consultants (DPMCs) and their Support Organization (SO), Gram Panchayats (GPs), Multi Village Scheme Water and Sanitation Committee (MVS-WSC) and Village Water and Sanitation Committee (VWSC), District, Block and Village Officials related to project, and co-ordinating with them to ensure effective implementation of the project. Functions of DPMU:

  • Support the implementation of project including program policies, communications and capacity building, infrastructure programs, institutional and implementation arrangements, governance and accountability measures, safeguard compliance including social and environment, monitoring and evaluation programs, technical and social audits, procurement and financial management functions. 
  • Develop annual work plans, capacity and communication strategies, systems and norms of implementation as per project design.
  • Coordinate with SPMU to seek necessary inputs as well as provide regular and timely reports
  • Provide support to GPs and Gram Panchayat Water and Sanitation Committees in interaction with DPMC/SOs.
  • Provide guidance and monitor the functioning of DPMC/SOs and hand-hold them in the initial period of implementation.
  • Receive technical and managerial guidance from nodal department through the Executive Engineers at District level.
  • Advise the various implementing agencies for project management so as to maximize efficiency of implementation.
  • Provide assistance in identification of GPs/Projects/Schemes based on the criteria of the JSWSMS and facilitate agreements between GPs and DWSCs as per the scheme cycle
  • Coordinate with various departments at the district level and the implementing agencies at District/ PRI levels to effectively implement projects, disbursement of funds and reporting on project monitoring
  • Supervise the schemes and contracts awarded.
  • Any other relevant assignment given by DWSM/DWSC/JSWSMS/SPMU.

 

B. Composition of DPMU

The DPMU is headed by the Executive Engineer, DWSD, who reports to the DWSM. DPMU provides overall strategic support to facilitate the implementation and monitoring of the RWSSP-LIS at district levels. He/she is also supported by technical, accounts and other secretarial staff, all drawn from the government.

The DPMUs have key Specialist Consultants in the areas of Community Mobilization, Technical Support in Water and Sanitation, Social and Environmental aspects, Communications, Financial Management, Procurement and M&E along with Project Manager who provides necessary coordination support. Their numbers, experience and qualifications are indicated below:

S/ No.

POSITIONS

QUALIFICATION/ EXPERIENCE

Number of Positions

1.

Project Manager & HRD

  • Graduate/ Post Graduate Degree in Social Science/ Social welfare/ HR/ Rural Development
  • 8 years of relevant experience in the water and sanitation sector (with at least 2 years as Project Manager);
  • Task/ Project management skills;
  • Strong communication skills in presenting, discussing and resolving difficult issues, both orally and in writing, and excellent listening skills;
  • Experience of designing and implementing capacity building activities  
  • Experiences of  govt sectors/programs
  • Exceptional degree of integrity, judgment and tact in handling the most sensitive, diverse and confidential material;
  • Strong language skills in English, Hindi and local language
  • Must be computer literate

 

1in each district

2.

Community and Communication  Development Specialist

  • Graduate/ Post Graduate Degree in Social Science/ Social welfare/ Rural Development
  • 5 years of relevant experience in the water and sanitation sector particularly with multi sectoral development agencies// NGOs / Consultants / Government Organizations in participatory development approaches;
  • Prior exposure to development communications essential
  • Understanding of decentralization principles and community engagement process
  • Understanding of sector institutions at district, block and village levels
  • Exceptional degree of integrity, judgment and tact in handling the most sensitive, diverse and confidential material;
  • Strong communication skills in English, Hindi and Local Language 

 

1in each district

3.

Technical Specialist-  Water and Sanitation   

  • Degree in water supply engineering/ sanitation engineering or related technical fields
  • 5 years of relevant experience in the water and sanitation sector
  • Experience in designing, supervising, and/or implementing water supply and sanitation schemes.
  • Exceptional degree of integrity, judgment and tact in handling the most sensitive, diverse and confidential material;
  • Strong communication skills in English, Hindi and Local Language
  • Must be computer literate

 

1in each district

4.

Environment and Water Quality Specialist  (1in each district )

  • Post-Graduation in Science/ Environment science/ Graduate Engineer in Environment
  • 5 years of relevant experience in the water and sanitation sector
  • Experience of working in community based rural water supply and sanitation sector
  • In-depth understanding of environment and water quality issues
  • Exceptional degree of integrity, judgment and tact in handling the most sensitive, diverse and confidential material;
  • Strong communication skills in English, Hindi and Local Language
  • Must be computer literate

 

1in each district

5.

M&E & MIS Specialist

  • 5 years of relevant experience in the water and sanitation sector
  • Experience in establishing frameworks/ systems for MIS/ monitoring and evaluating projects or programmes, preferably in the rural space;
  • Experience of working in Government programmes.
  • Exceptional degree of integrity, judgment and tact in handling the most sensitive, diverse and confidential material;
  • Strong communication skills in English, Hindi and Local Language
  • Must be computer literate and should have knowledge of SPSS, Excel, Access and other relevant software

1in each district

6.

Finance  Specialist

  • 5 year of relevant working experience
  • Experience in budgeting, financial management for large scale programmes, and financial analysis in water sector projects
  • Experience of working in Government programmes
  • Exceptional degree of integrity, judgment and tact in handling the most sensitive, diverse and confidential material;
  • Strong communication skills in English, Hindi and Local Language
  • Must be computer literate, knowledge of tally software

1in each district

7.

Procurement Specialist

  • Master Degree in any Field or preferably in Material Management
  • At least 5 years of work experience with 3 years in procurement field or alternatively, having had responsibilities with a substantial content of his/her position in the procurement area;
  • Good knowledge of all concepts and principles of and approaches to procurement, and of public procurement systems followed by the state Government, Government of India and preferably International agencies like World Bank;
  • Knowledge and understanding of technical, commercial and legal aspects of procurement at all phases;
  • Demonstrated analytical clarity, problem-solving skills and negotiating skills with ability to balance project objectives and procurement requirements;
  • Knowledge and experience in e-procurement and procurement MIS will be an added advantage.
  • Exceptional degree of integrity, judgment and tact in handling the most sensitive, diverse and confidential material;
  • Strong communication skills in English, Hindi and Local Language
  • Must be computer literate

 

1in each district

8.

Computer Assistant

  • Degree in Computer applications, Proficient in  both  English and Hindi typing
  • Experience in computer work like data analysis, make power point etc.

1in each district

 

C. Roles and Responsibility of the DPMU's Staff 
  • 1. Project Manager and HRD
  • Lead and provide technical and managerial support to DPMU team.
  • Lead in developing work plan and ensuring successful implementation of activities as per Project Implementation Plan (PIP).
  • Lead in coordinating and supervising functioning of the DPMC/SO team engaged in the district.
  • Develop annual capacity building plans and implement them.
  • Provide technical and managerial support to procurement and financial management activities.
  • Supervise the monitoring and evaluation activities with focus on governance and accountability issues.
  • Conducting timely performance evaluation of DPMC/SO and submitting report to   DPMS/DWSC/SPMU/JSWSMS.
  • Providing handholding support to other team members as and when required.
  • Timely submission of all relevant project progress reports, budget and utilization certificates.
  • Support in other relevant tasks as assigned.

 

  • 2. Community  and Communication Development Specialist
  • Assistance to GPs and GPWSCs in implementing the water supply and sanitation schemes in the project villages. Support them in short listing of the consultants; completing procurement processes; initiating, guiding, supervising as well as reviewing work progress; and completion reports.
  • Support in social safeguard compliance as per the project design in each scheme and project villages.
  • Support in preparing and implementing a comprehensive capacity building strategy and action plan for the District.
  • Support in preparing and implementing communication strategy and action plan. Prepare IEC materials for different project phases based on best practice examples and readily available IEC materials.
  • Contribute towards execution of institutional and implementation arrangements
  • Contributing to detailing out of the Project Implementation Plan for implementation at district and downstream, development of contracts and service agreements required under the Project.
  • Support in undertaking workshops at various levels on the implementation of various reform initiatives envisaged as a part of the Project.
  • Support DPMC/SOs in effectively carrying out their activities.
  • Timely submission of all relevant project progress reports, budget and utilization certificates.
  • Support in other relevant tasks as assigned.

 

  • 3. Environment and Water Quality Specialist
  • Ensure that all legal and regulatory provisions relevant to the environmental safeguards and World Bank safeguards policies are satisfactorily met through the project processes in each scheme and project villages.
  • Ensure that environmental assessment is an integral part of planning and preparation of the proposed schemes of water supply and sanitation.
  • Report to the SPMU and the World Bank on Environment Management Framework/Plan (EMF/EMP) compliance progress as part of regular program reporting requirements. Support in the implementation of EMF/EMP for the projects.
  • Support in environmental sanitation activities as per the project design.
  • Support in implementing communication and capacity building activities relevant to environmental safeguards.
  • Support DPMC/SOs in implementing environmental safeguards as adopted in the project
  • Support water quality program of project in terms of planning, capacity building, implementation, surveillance, monitoring and data analysis
  • Timely submission of all relevant project progress reports, budget and utilization certificates
  • Support in other relevant tasks as assigned

 

  • 4. M&E & MIS Specialist
  • Report on progress of the project (reforms, financial disbursements and other relevant indicators and formats) and flag issues to the DWSM/DWSC, JSWSMS, SPMU, NPMU from time to time.
  • Monitor schemes sanctioned under the project and progress in terms of physical, financial targets and against overall monitoring parameters.
  • Follow up with DPMC/SOs and PRI/GP level institutions for updation of data and provision of progress reports.
  • Support in implementing capacity building activities relevant to monitoring and evaluation and social audits.
  • Ensure that data and information in the MIS System is maintained and up-to-date.
  • Support the development of annual work plans and budgets, including annual milestones.
  • Ensure that village officials are inputting accurate and timely data in the MIS and provide regular analysis of the project implementation.
  • Supervise the MIS, M&E, and Social Audit systems of the project.
  • Prepare performance reports of various components of project for external and internal review.
  • Identify and formulate lessons learned to be integrated into broader project improvement plan.
  • Conduct regular review meeting with related stakeholders.
  • Support in other relevant tasks as assigned.

 

  • 5. Procurement Specialist :
  • Provide procurement support during implementation as per the project agreement.
  • Provide support in the empanelment of agencies, development of standard bid documents for procurement, etc. for effective implementation of the project.
  • Assist in the procurement related capacity building activities including during procurement assessment and the procurement system development process including preparation of various manuals, bid and other documents, etc.
  • Work on procurement matters across sectors in the performance of the project's fiduciary and service functions, seeking guidance on complex projects/issues from SPMU and NPMU.
  • Review and handle the technical, commercial and legal aspects of procurement as per the World Bank Procurement Guidelines. Provide operational advice on concepts, policies and procedures for procurement.
  • Participate in supervisory functions at all levels; assess procurement implications of project design, evaluate institutional capacity of implementing entities and develop suitable procurement plans; conduct prior and post reviews of contracts.
  • Negotiate and resolve difficult procurement issues with agencies and handle questions/ complaints from senior officials and contractors on bidding and award issues.
  • Design and conduct workshops to educate procurement professionals in implementing agencies at district and sub district levels on approach to procurement, as well as on specialized procurement topics.
  • Prepare a range of procurement-related documents and reports; and provide guidance and training to junior procurement staff.
  • Monitor the procurement related activities and report
  • Support in other relevant tasks as assigned

 

  • 6. Technical Specialist
  • Provide technical hand-holding support to the State/District level agencies, DPMC/SOs, PRI Institutions and any other government agency designated for effectively designing, planning and implementing the schemes under the Project
  • Provide technical/ engineering inputs in water and sanitation to the project design and implementation, as may be required for developing and finalizing frameworks and plans for effective implementation and measures for performance monitoring
  • Coordinate and review the cost estimates for: (a) replacing and rehabilitating the existing RWSS infrastructure; (b) construction of new systems, mainly for expanding coverage to new villages; (c) O&M requirements and responsibilities.
  • Review and finalize the Detail Project Reports of the schemes.
  • Review and finalize indicative costs for assessing the Capex and Opex requirements for Single Village schemes (SVS) and Multi Village Schemes.
  • Provide technical inputs in designing, implementing and monitoring of sanitation and environmental sanitation schemes. Review and finalize indicative costs for assessing the Capex and Opex requirements of environmental sanitation schemes.
  • Provide support in empanelment of agencies, development of standard documents for procurement, technical inputs to procurement documents and processes, etc. for effective implementation of the project
  • Adopt related benchmarks and indicators and assess progress of projects against these.
  • Assist in ensuring quality and monitoring compliance of schemes/projects during implementation
  • Support DPMU and DPMC/SOs in implementing water and sanitation schemes/projects in terms of planning, implementation and monitoring
  • Timely submission of all relevant project progress reports, budget and utilization certificates

 

  • 7. Finance Specialist:
  • Prepare realistic budgets of DPMU based on work plans, consolidated annual budget for the project and coordinate for timely submission.
  • Monitor budget variances between planned expenditure and receipts and the actual expenditures and receipts of DPMU and analyze such variances; keep the head of the DPMU/SPMU informed of such variances.
  • Assist in arranging timely and adequate flow of funds as per the approved work plans and utilization norms.
  • Support in implementing capacity building activities for village level institutions relevant to financial management and audits.
  • Maintain accounts of DPMU on Tally and ensure that they are up-to-date. Ensure that the accounts are up-to-date and if not, will bring it to the notice of the head of the DPMU/SPMU. Ensure monthly consolidation of the DPMU accounts.
  • Prepare the quarterly consolidated interim unaudited financial reports of the project as per the project agreements.
  • Assist in proper planning and execution of external and internal audits of the project. Ensure that significant audit observations, if any, are addressed in a timely manner.
  • Ensure that any major internal control lapses, if any, pointed out by internal auditors of DPMU are addressed in a timely manner.
  • Timely escalation of issues pertaining to financial management, which She/he perceives to be a potential bottleneck in project implementation to the head of the DPMU/SPMU.
    Support in other relevant tasks as assigned
  • 8. Computer assistant
  • Data entry of project information
  • Keeping the custody files
  • Keeping the documents of letters
  • Annual maintenance of electronic devices
  • Performing all admin related work
  • Strictly following the financial guidelines of the project
  • Support in other relevant tasks as assigned